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IMPORTANT INFORMATION:
If you HAVE registered for the Relay, you can add teams with your individual participants names until noon on 17 August 2010. From Noon onwards you will no longer be able to load additional teams or change participant names or team order.
If you HAVE registered for the Relay as a “Competitive Team”, you need to have added all your team members names, gender and their ID numbers by noon on 17 August 2010). From NOON onwards you will no longer be able to load any information for your team and this information will be utlised for timing purposes and awarding of prizes in line with the rules and regluations of the Relay. If your information is not in the system by noon on 17 August 2010 you will not be eligable for any prizes (spot prizes excluded). This is non negotiable and no exceptions will be entertained.
Regards - Bill Jones SSI Event Manager
ORGANISATION
The 25th Anniversary Consultants Relay is organized and hosted by SSI, under the auspices of the Consulting Engineers South Africa (CESA). This year’s sponsors are Momentum, Bepmeds Medical Scheme, Professional Benefits Consulting (PBC) and 3S Media. The relay race organising Commitee is please to welcome Infraset as new sponsors for the 2010 25th Anniversary relay event. Golder and Associates have also joined the relay as sponsors.
VENUE AND DATE
The relay starts at 08:00 on Saturday, 28 August 2010 at it's new venue, Eagle Waters Wildlife Resort, Hartebeespoort Dam. Entry to the resort for all participants and families is free.
Click on the link below to view this wonderful new venue which has been chosen for this years 25th Anniversary Event and to accommodate the number of participants and their safety.
http://www.eaglewaters.co.za
ENTRY - The Web site will open for teams to register on 01 July 2010. At the same time you will be able to reserve Social Areas.
Entries can only be made on-line at www.ssi-dhv.com. Entries will be categorized, the details of which can be seen under “Rules & Regulations – 2010”.
The entry fee is R600 per running team;
R500 per walking team
R500 per cycling team.
Firms are encouraged to participate in this year’s Tug of War and an amount of R400 will be levied per team.
This year the running, walking and cycling has two specific categories, Competitive Teams and Recreational Teams. The Competitive Teams will compete for the normal relay prizes whilst Recreational Teams will be awarded spot prizes which will be judged on the day.
Competitive Teams will need to adhere to all the rules of the event in order to qualify in those prize categories made available for the Competitive Teams. The registration process is also more involved and all fields need to be completed at time of registration, which include ID number, gender etc.
Recreational Teams will need to load their Team name, Company name as well as the names of the team taking part in the relay. No ID numbers are therefore required for this type of entry.
CORPORATE SOCIAL RESPONSIBILITY
This year’s CESA walk/cycle/run event will again include a corporate social responsibility component. Since the CESA Relay Committee think it is important on an occasion like this to take account of our responsibility to those less advantaged than ourselves, we are proposing to continue with the CSI initiative and make it easier yet again for all relay participants to contribute. The R50 is included in the entry fee, you will be R50 poorer and some deserving organisation will be R50 better off – hardly any pain at all. Competitive and Recreational Teams pay the same amount. This years beneficiary will once again be Nkosis Haven.
Relay Entry Payments:
Payment must be made electronically into Account “SSI/SAACE Relay”, Standard Bank Sandton, Branch code – 019205, Current account number 022 707 158. Payment is required before 17 August 2010 to make your entry official. The closure date for all entries will by 17 August 2010.
PRIZES – COMPETITIVE TEAMS
Medals and trophies will be awarded to category winners (see “Rules and Regulations”). The official prize giving will take place on the day at 12h30.
Each team member will receive a commemorative gift which can be collected by the last participant of each team, when handing in the timing chip at the demarcated table in the SSI hospitality tent.
PRIZES – RECREATIONAL TEAMS
Recreational Teams do not qualify for medals and trophies this year, (see “Rules and Regulations Recreational Teams”). Recreational Teams will be judged on the day and will qualify to be included in the various spot prizes. Spot prizes will be awarded at the official prize giving will take place on the day at 12h30.
Each team member will receive a commemorative gift which can be collected by the last participant of each team, when handing in the timing chip at the demarcated table in the SSI hospitality tent.
SOCIAL AREA
Teams or companies will be responsible for their own catering arrangements. Individual open fires / gas braai’s are permitted in designated braai areas in the hospitality areas. Companies will be able to place their orders for tents and other associated items with CHG Caterers directly.
Please note that this year there will be no communal braai facilities.
A plan and site reservation facility will be made available on this web site in due course.
The cost for each Social area is R450 and you are able to make this booking for your social area on-line. At time of booking you will receive an electronic invoice via e-mail which needs to be paid within 3 working days and is payable to SSI. Once your PAYMENT IS RECEIVED AND APPROVED, you will receive an email with the contact details and web site address to allow you to place your hire requirements with CHG Caterers.
Please note all your tent and associated equipment to furnish your site may be placed with CHG Caterers. Payment of these services is to be paid directly to CHG Caterers and not SSI.
NOTE: All Social Areas (tent sites are 10 x 8 metres) .Book your tents accordingly and take this into consideration if you are bringing your own tent.
Payment of your reserved sites is to be paid no later than 3 working days after you have selected your site. Once paid this information and site number will be confirmed via e-mail as well as informing CHG Caterers who will then be able to address your booking requirements. In the event that payment is not received in this period, your booking will be cancelled, and no service in this regard will be provided.
ACCESS TO SOCIAL AREAS AND RELAY ROUTES:
NOTE: Only one vehicle per site will be allowed into the Social Area for off-loading purposes only. All other vehicles are to be parked in the designated parking areas. Access times in regards to deliveries will be from 5h00 to 7h30 ONLY on the day of the race. No vehicles will be permitted into the demarcated relay area during the event.
You are most welcome to set up your tent in the Social Area on the Friday prior to the race. It is advisable to bring items of value only to the site on the Saturday morning.
EVENT TIMING BY SPECTRUM SPORT TIMING
Each team receives a time keeping computer chip which must be passed from athlete to athlete at the handover point. The chip MUST be worn on your right ankle to ensure it registers on the “timing mat” at the handover point. The onus is on the team to ensure that the chip registers.
RISK
All entrants participate at their own risk. The organizers are not responsible for any loss, damages, or injuries incurred during the event, or as a consequence to entrants participating. A manned first aid station, Doctor and Paramedics will be on site during the event.
IMPORTANT INFORMATION:
If you HAVE registered for the Relay, you can add teams with your individual participants names until noon on 17 August 2010. From Noon onwards you will no longer be able to load additional teams or change participant names or team order.
If you HAVE registered for the Relay as a “Competitive Team”, you need to have added all your team members names, gender and their ID numbers by noon on 17 August 2010). From NOON onwards you will no longer be able to load any information for your team and this information will be utlised for timing purposes and awarding of prizes in line with the rules and regluations of the Relay. If your information is not in the system by noon on 17 August 2010 you will not be eligable for any prizes (spot prizes excluded). This is non negotiable and no exceptions will be entertained.
Regards - Bill Jones SSI Event Manager
If you HAVE registered for the Relay, you can add teams with your individual participants names until noon on 17 August 2010. From Noon onwards you will no longer be able to load additional teams or change participant names or team order.
If you HAVE registered for the Relay as a “Competitive Team”, you need to have added all your team members names, gender and their ID numbers by noon on 17 August 2010). From NOON onwards you will no longer be able to load any information for your team and this information will be utlised for timing purposes and awarding of prizes in line with the rules and regluations of the Relay. If your information is not in the system by noon on 17 August 2010 you will not be eligable for any prizes (spot prizes excluded). This is non negotiable and no exceptions will be entertained.
Regards - Bill Jones SSI Event Manager
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